Privacy Policy for Jobibara.com™

Effective Date: July 8, 2025

Jobibara.com™ ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you use our website and services (the "Service"). We adhere to the principles of the EU General Data Protection Regulation (GDPR) and the Swedish Act on Electronic Communication (Lag (2022:482) om elektronisk kommunikation).

1. Data Controller

Jobibara.com™ is the data controller responsible for the processing of your personal data under this Privacy Policy.

2. Personal Data We Collect

We collect personal data that you voluntarily provide to us when you register an account, use the Service, or contact us. This includes:

Account Information:

• Name: Provided during email signup or from your Google account.
• Email Address: Used for login, communication, and account verification.
• Password (hashed): Stored securely for email logins.

Profile Data (User-Provided):

• Personal Summary: Text you provide about your professional background and goals.
• Skills: Lists of technical skills, soft skills, and skills you are learning.
• Work Experience: Details such as job titles, companies, start/end dates, and responsibilities.
• Education: Information about your academic background.

Service Usage Data:

• Job Interaction Data: Records of how you interact with job listings, including status changes (e.g., "viewed," "interested," "applied," "interview," "rejected," "selected"), associated timestamps, and private notes you add to job applications.
• Saved Searches: Your saved search criteria (keywords, filters).
• AI Usage Data: A daily count of how many times you use AI-powered features (e.g., Cover Letter Generator). This count is associated with your user account.

Technical Data:

• IP Address: Collected for security purposes (e.g., by reCAPTCHA).
• Browser and Device Information: For service optimization and troubleshooting.

3. How We Use Your Personal Data

We use your personal data for the following purposes and on the following legal bases:

• To Provide and Maintain the Service (Contractual Necessity):
  • To create and manage your account.
  • To enable job searching, filtering, and application tracking.
  • To store and display your user profile information.
  • To save your job interactions and search preferences.
  • To facilitate AI-powered features (see below).
• To Personalize and Enhance AI Features (Legitimate Interest & Consent):

  When you use the AI Cover Letter Generator, we send your Profile Data (Personal Summary, Skills, Work Experience, Education) and the Job Description you are viewing to Google's Large Language Models (LLMs) via Firebase AI. This data is used by the AI model solely to generate a personalized cover letter for you.

  This processing is based on your explicit action of initiating the AI generation.

• For Service Administration and Support (Legitimate Interest):
  • To respond to your inquiries and provide customer support.
  • To troubleshoot technical issues and improve service functionality.
  • To monitor and prevent misuse or violations of our Terms of Service.
  • Authorized administrators may access user data to fulfill support requests or investigate suspected terms violations.
• For Analytics and Service Improvement (Legitimate Interest & Consent):

  We analyze aggregated and anonymized usage data to understand how the Service is used, identify trends, and improve its features and performance. This data does not personally identify you.

  With your explicit consent (obtained via our cookie banner), we use Google Analytics to collect anonymous traffic data.

• To Ensure Security (Legal Obligation & Legitimate Interest):

  We use Google reCAPTCHA to protect our site from spam and abuse. This may involve collecting device and usage data.

4. How We Share Your Personal Data

We do not sell your personal data. We share your data only in the following limited circumstances:

• With Google AI Models (for AI Features): As described in Section 3, your Profile Data and Job Descriptions are sent to Google's AI models (via Firebase AI) for the sole purpose of generating cover letters. Google's processing of this data is governed by their privacy policies. Jobibara.com™ does not use this data to train its own AI models.
• With Service Providers: We use third-party services like Google Firebase (for authentication, database, and AI backend) and potentially Google Analytics. These providers process data on our behalf and are contractually bound to protect your data in accordance with GDPR.
• For Legal Reasons: We may disclose your data if required by law or in response to valid requests by public authorities.
• Business Transfers: In the event of a merger, acquisition, or asset sale, your personal data may be transferred to the acquiring entity.

5. Data Storage and Security

• Your personal data is stored securely on Google Firebase servers.
• We implement appropriate technical and organizational measures to protect your data from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure.

6. Data Retention

We retain your personal data for as long as your account is active or as needed to provide you with the Service. If you delete your account, we will delete your personal data within a reasonable timeframe, unless retention is required by law or for legitimate business purposes (e.g., resolving disputes, enforcing agreements).

7. Your GDPR Rights

Under GDPR, you have the following rights regarding your personal data:

• Right to Access: You can request a copy of the personal data we hold about you.
• Right to Rectification: You can request that we correct any inaccurate or incomplete personal data.
• Right to Erasure ("Right to be Forgotten"): You can request that we delete your personal data.
• Right to Restriction of Processing: You can request that we limit the way we use your personal data.
• Right to Data Portability: You can request to receive your personal data in a structured, commonly used, and machine-readable format.
• Right to Object: You can object to the processing of your personal data in certain circumstances (e.g., for direct marketing).
• Right to Withdraw Consent: If we rely on your consent to process your data, you have the right to withdraw that consent at any time. This will not affect the lawfulness of processing based on consent before its withdrawal.
• Right to Lodge a Complaint: You have the right to lodge a complaint with a supervisory authority, particularly in the EU Member State of your habitual residence, place of work, or place of the alleged infringement.

To exercise any of these rights, please contact us at contact@jobibara.com.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Effective Date." We encourage you to review this Privacy Policy periodically for any changes.

9. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at: contact@jobibara.com.